Add Your First Entity
An Entity in Monitr represents a single legal company or administration. Each entity has its own GL accounts, reporting structure, imports, reports, and forecasts.
After selecting which entities to import during organisation setup, Monitr walks you through a four-step setup for your first entity.
Step 1 — Dates
Configure the financial calendar for this entity:
| Field | What it controls |
|---|---|
| Year to date start | The first day of your reporting period. Usually the first day of your fiscal year. |
| Last date actuals | The last date your books are fully closed. Before this, Monitr shows real figures (actuals); after it, forecasted ones. If your books are up to date through last month, use the last day of last month. |
| Year to go end | The last day of your reporting period. Usually the last day of your fiscal year. |
Monitr supports non-calendar fiscal years. If your year runs from April to March, set Year to date start to April 1 and Year to go end to March 31 of the following year.
Click Setup reporting to save your dates and proceed.
Step 2 — Reporting structure
Choose a reporting template as your starting point. Monitr provides templates for common company types:
- P&L, Balance Sheet, Cash Flow — standard financial statement structure
- Industry-specific starters (SaaS, Agency/Consultancy, E-commerce/Retail)
The template pre-populates your reporting structure with common reporting lines. You can fully customise it afterwards.
Configure Report Anchors
Report Anchors are the key financial metrics that appear on your dashboard (e.g. Revenue, Gross Profit, EBITDA, Cash). During onboarding you configure anchors for:
- P&L Anchors — e.g. Revenue, Gross Margin, EBITDA, Net Profit
- Balance Sheet Anchors — e.g. Cash Balance, Total Equity
Each anchor links to a specific reporting line in your structure. When that line has data, the anchor shows the value.
Step 3 — Link accounts
This step has two parts: first, you select a primary analytical axis (if your accounting software uses cost centres, projects, or departments); then, you map GL accounts to reporting lines.
Select your primary analytical axis
If your accounting software supports analytical axes, Monitr asks you to choose one as your primary dimension (e.g. cost centre, project, department). This axis is used throughout reports and dashboards for additional granularity. You can skip this step if your software doesn't use analytical axes or you don't need axis-based reporting.
If Monitr is still importing data from your accounting software, you may see a message indicating that the next step can only be started once the import is complete. The page updates automatically — no need to refresh.
Map your GL accounts
Monitr displays all available GL accounts from your accounting software in a toolbox on the right side of the screen. To map accounts to your reporting structure:
- Drag accounts (or account-axis combinations) from the toolbox onto the corresponding reporting line
- Monitr may show mapping suggestions — AI-assisted recommendations based on account names and types
Mapping suggestions can automatically suggest placements for a large portion of your accounts. Review them, accept the ones that look right, and manually place the rest.
After mapping, run a quick sanity check: does the Balance Sheet balance? Does Cash Flow reconcile? The Validations step will help confirm this.
Step 4 — Dashboard
Personalise the KPI cards on your dashboard. Hover over the card to reveal the Edit (pencil) icon, then click it to configure which Report Anchor value the card displays and how it's visualised.
What happens after setup?
Clicking Go to Monitr completes onboarding and takes you to your dashboard. Monitr triggers the first data import in the background — this typically takes a few minutes. Once the import completes, your reports and dashboards populate with live data.
You can monitor import status from Integrations → Entities.