Validations
The Validations page is your data quality dashboard. It runs a set of automated checks on your actuals data and highlights anything that looks wrong — Balance Sheet imbalances, Cash Flow discrepancies, unmapped accounts, unmapped products, and budget configuration issues.
Opening Validations
Navigate to Definitions in the sidebar, then click Validations. The page shows a list of check types with tabs, each displaying pass/fail indicators and details.
Validation check types
Balance Sheet
Verifies that your Balance Sheet balances — i.e. Total Assets = Total Liabilities + Equity.
If the Balance Sheet doesn't balance, the most common causes are:
- GL accounts mapped to the wrong side (e.g. an asset account mapped to a liability line)
- Accounts with balances not mapped to any reporting line
- Incorrect sign conventions (some accounts credit/debit differently than expected)
Action: Review your account mappings on the flagged accounts and ensure all Balance Sheet accounts are correctly mapped.
Automatic zero balance correction
When every period in your selected date range passes the Balance Sheet check, Monitr automatically adds a correction entry to your Balance Sheet report. You will see a row labeled Monitr mapping – Result Carried Forward appear under the Result Carried Forward reporting line. This entry contains the exact offset needed to bring the Total Balance Sheet total to zero for each period, confirming that assets precisely match liabilities plus equity.
No action is required — the correction is applied automatically whenever all validations pass, and removed automatically when any period fails.
The automatic zero balance correction only works if both Total Balance Sheet and Result Carried Forward are configured as Report Anchors in your reporting structure. If either is missing, the correction row will not appear even when validations pass. Configure Report Anchors from Definitions → Reporting Structures.
Cash Flow
Compares the calculated cash balance from your Cash Flow statement against the actual bank balance in your Balance Sheet. A discrepancy means the Cash Flow statement is incomplete or incorrectly mapped.
Common causes:
- Cash flow mappings missing on some reporting lines
- Bank / cash accounts not mapped to the Balance Sheet
- Financing or investing activities missing from the Cash Flow structure
Action: Check that all reporting lines in the Cash Flow tab have a cash flow mapping assigned, and that all bank/cash accounts are in the Balance Sheet. Click the Go to report anchors button to navigate to the Reporting Structures page to adjust your report anchors.
Unmapped Accounts
Lists all GL accounts that have transactions but are not mapped to any reporting line in the current structure. Unmapped accounts are silently excluded from reports, which can cause totals to be understated.
This is the most common source of report inaccuracies. Even a single unmapped account with a significant balance will make your P&L or Balance Sheet look wrong. Always resolve unmapped accounts before sharing reports.
Action: Go to Reporting Structures, edit the structure, and map the listed accounts to the appropriate reporting lines. Use the Accounts tab in the toolbox to drag unmapped accounts onto reporting lines, or use Smart Mapping for automatic suggestions.
Unmapped Products
Lists products from your integrations that are not mapped to any budget account. This is relevant if you are using budget modules that rely on product data, such as the PxQ module.
Action: Map the listed products to the appropriate budget accounts in your budget module settings.
Budget Accounts without VAT rate
Checks that all budget accounts used in the VAT Cashflow module have a VAT rate assigned. Required only if you're using the VAT Cashflow budget module.
Action: Go to Budget Accounts and assign VAT rates to the flagged accounts.
Unbudgeted Fixed Assets
Lists fixed asset items that exist in your actuals but have no corresponding budget entry. Relevant only if you're using the Fixed Assets budget module.
Action: Add budget entries for the flagged assets in the Fixed Assets module, or accept the discrepancy if those assets aren't being forecast.
Resolving validations
Work through validations in this priority order:
- Unmapped Accounts — fixes report completeness (most impactful)
- Balance Sheet — confirms structural correctness
- Cash Flow — confirms Cash Flow tab completeness
- Unmapped Products or Unbudgeted Fixed Assets — only if using those budget modules
- Budget Accounts without VAT rate — only if using the VAT Cashflow module
Many validations have direct action links (e.g. "Go to Reporting Structures") that take you to the relevant page to fix the issue.
Organisation-level validations
If your organisation is on the Premium plan and has consolidation enabled, there's also an Organisation Validations page. This page helps you identify and resolve intercompany transaction discrepancies between entities within your organisation. It runs checks across all entities simultaneously, making it easier to catch issues in any entity before running a consolidated report.
To open Organisation Validations:
- Navigate to Definitions in the sidebar.
- Click Organisation Validations.
- Select either the Profit & Loss or Balance Sheet tab to view the validation results for that report type.
On the Organisation Validations page, you will see a grid where each row and column represents an entity. The cells at the intersection of two entities display an icon indicating the validation status:
- Check Mark (green) icon: Indicates that the intercompany transactions between the two entities balance.
- Warning (orange) icon: Indicates a discrepancy in intercompany transactions between the two entities.
- Unknown (grey) icon: Indicates that no intercompany transactions were found or could be validated between the two entities.
To investigate a discrepancy:
- Hover over the cell with the Warning (orange) icon for the entities you want to compare.
- Click the icon to reveal two transaction tables below the grid. These tables display the transactions for each entity related to the intercompany discrepancy, helping you pinpoint the source of the imbalance.