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Adjusting Entries

Adjusting Entries let you create manual journal entries within Monitr that adjust what appears in your reports — without touching your accounting software. This is useful for reporting adjustments, accruals, and reclassifications that you want to see in your management reports but don't need to book in the GL.

When to use adjusting entries​

Common use cases:

  • Accruals — recognise income or expense in the correct period before the invoice is booked
  • Reclassifications — move a cost from one reporting line to another for management reporting purposes
  • Intercompany eliminations — neutralise intercompany transactions in consolidated reports (see Consolidation)
  • One-off adjustments — correct data that's wrong in your GL but hasn't been fixed yet
Adjusting entries are Monitr-only

Entries created here do NOT write back to your accounting software. They only affect what you see in Monitr's reports and dashboards. Your GL in the accounting system remains unchanged.

Creating a booking​

Adjusting entries are organized into bookings, grouped by month. Each booking contains a description, a target period, and one or more lines that must balance to zero and include valid account mappings.

  1. Go to Adjusting Entries in the sidebar.
  2. In the toolbar at the top of the page, click New booking.
  3. Fill in the booking details:
    • Booking name — enter a description or title for the booking.
    • Period — select the month the entry applies to using the month picker.
    • Lines — add journal lines, specifying the account, analytical axis (if applicable), and amount.
  4. Ensure the booking balances to zero and every line has a valid mapping. Unbalanced or incomplete bookings display a warning badge and disable the save button.
  5. Click Save booking in the booking save bar, or click Save all in the toolbar to persist your changes.

Managing bookings and months​

Bookings are grouped by period (month). For each month group, click the menu button (...) to:

  • Change month… — move the bookings to a different period (disabled if the month has unsaved edits).
  • Delete — remove all bookings and lines in that month after confirmation.

For individual bookings, click the menu button (...) on the booking card to:

  • Duplicate… — copy an existing booking to a new period, with an option to negate amounts.
  • Delete — remove the booking.
  • Discard changes — revert unsaved modifications while editing.

Importing via CSV​

You can also upload adjusting entries via CSV:

  1. Click Upload CSV in the toolbar.
  2. Choose whether to Append new adjusting entries or Replace existing ones.
  3. Upload your CSV file. Monitr validates that imported bookings balance to zero and have complete mappings before saving.

Effect on reports​

Adjusting entries affect both the P&L and Balance Sheet simultaneously (they must be double-entry balanced). They appear in the report grid as a separate layer on top of the imported actuals.

When you drill down into a cell that includes an adjusting entry, the transaction list shows the manual entry alongside the regular GL transactions.

Organisation-level adjusting entries (Premium)​

Premium organisations can create adjusting entries at the organisation (consolidation) level. These affect only consolidated reports and do not appear in entity-level reports.