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Adjusting Entries

Adjusting Entries let you create manual journal entries within Monitr that adjust what appears in your reports — without touching your accounting software. This is useful for reporting adjustments, accruals, and reclassifications that you want to see in your management reports but don't need to book in the GL.

When to use adjusting entries​

Common use cases:

  • Accruals — recognise income or expense in the correct period before the invoice is booked
  • Reclassifications — move a cost from one reporting line to another for management reporting purposes
  • Intercompany eliminations — neutralise intercompany transactions in consolidated reports (see Consolidation)
  • One-off adjustments — correct data that's wrong in your GL but hasn't been fixed yet
Adjusting entries are Monitr-only

Entries created here do NOT write back to your accounting software. They only affect what you see in Monitr's reports and dashboards. Your GL in the accounting system remains unchanged.

Creating an adjusting entry​

  1. Go to Adjusting Entries in the sidebar.
  2. In the command bar at the top of the page, click Create adjusting entry (plus icon).
  3. A dialog opens. Fill in:
    • New period — select the month the entry applies to.
    • Description — add a note explaining the purpose of the entry.
    • Amount — enter the amount.
  4. Click Save.
  5. The new entry appears in the list. In the entry row, set the Mapping (reporting line and analytical axis) directly in the table.
  6. When you have finished all entries, click Save (floppy disk icon) in the command bar to persist your changes.

Managing entries​

All adjusting entries are grouped by period and by the entities involved. Each group shows its entries with their descriptions and amounts. For each group, you can:

  • Edit the period — click the Edit (pencil) icon next to the period heading to change the period date.
  • Delete the group — click the Delete (trash) icon next to the group heading to remove all entries in that group.
  • Edit an entry — within a group, click the Edit (pencil) icon next to an entry to change its amount, date, or description.
  • Delete an entry — click the Delete (trash) icon next to an entry to remove it from the group.

Effect on reports​

Adjusting entries affect both the P&L and Balance Sheet simultaneously (they must be double-entry balanced). They appear in the report grid as a separate layer on top of the imported actuals.

When you drill down into a cell that includes an adjusting entry, the transaction list shows the manual entry alongside the regular GL transactions.

Organisation-level adjusting entries (Premium)​

Premium organisations can create adjusting entries at the organisation (consolidation) level. These affect only consolidated reports and do not appear in entity-level reports.