Annual Accounts Filing
The Annual Accounts Filing module manages the relationship between your management reports in Monitr and your statutory annual accounts. It lets you track which financial periods have been officially filed, lock those periods from further changes, and maintain an audit trail of any GL adjustments made after filing.
The Annual Accounts Filing module is currently available for Dutch entities only (country code NL).
This module is only accessible when the eBlinqx Fiscaal integration is connected for the entity. See that page for how to connect.
Why this matters
After filing annual accounts with the statutory authorities, your historical GL data should remain unchanged. But in practice, late bookings, corrections, and accounting adjustments sometimes happen after the filing date. The Annual Accounts module makes these changes visible and auditable.
Navigating Annual Accounts Filing
Click Annual Accounts in the sidebar or click here. The page has four tabs:
| Tab | Purpose |
|---|---|
| Overview | List of all filings with their status (draft, filed, historic). Open a filing to enter the step-by-step wizard. |
| Settings | Entity-level defaults: filing model, filing type, basis of preparation, Chamber of Commerce number, business names, scheme version, and signatory templates. |
| Note Templates | Note templates for financial statement notes. Only visible for accountancy organisations. |
| Validations | Cross-filing GL change audit trail. Shows a warning badge in the sidebar if issues exist. |
Creating a filing
- Go to Annual Accounts in the sidebar.
- Click the Create filing button.
- Select the date range for the fiscal period being filed.
- Optionally mark as a historic filing to record a period that was already filed outside Monitr.
- Click Save.
Once created, the filing opens in the step-by-step wizard.
The filing workflow
Each filing has six steps, shown as a stepper at the top of the screen. Work through them in order before submitting.
Step 1 — Settings
Configure the filing specifics: date range, filing model (Micro or Small), filing type (categorical or functional), basis of preparation, Chamber of Commerce number, business names, and scheme version. This step also shows the last bookkeeping import status, with a manual sync trigger if needed.
Clicking Next saves the settings and triggers auto-matching of mappings.
Step 2 — Mappings
Map your entity's chart of accounts to annual accounts reporting lines (P&L and Balance Sheet). Use Smart Mapping to generate AI-suggested mappings:
- Click Smart Mapping in the header.
- Review suggestions filtered by confidence level (High, Medium, Low).
- Select which suggestions to apply and click Apply [count] selected.
Unmapped accounts are shown in a separate panel. All accounts should be mapped before proceeding.
Step 3 — Adjusting Entries
The P&L and Balance Sheet are shown on the left. Add, remove, or toggle adjusting entries on the right. You cannot proceed to the next step with unsaved changes.
Adjusting entries created here only apply to the annual accounts filing — they do not affect the entity's management reports. Equally, adjusting entries made on the entity (outside the filing) are not included in the annual accounts.
Step 4 — Validations
Pre-filing compliance checks are shown alongside the P&L and Balance Sheet. Each validation is linked to the relevant reporting line via a badge. You can ignore individual validations with a comment if you've consciously reviewed them.
Step 5 — Notes
A structured notes editor for your financial statement notes, grouped by category and linked to reporting lines. Apply note templates from your accountancy organisation or fill them in manually. The step auto-saves when you navigate away.
Step 6 — Approvals & Sign
Two sections:
- Approvals — add, edit, or remove approvals; mark each as signed or provide a reason not signed.
- Filing — set the date of preparation and adoption, toggle refiling if applicable (with a reason: inaccuracies or technical issue), and click File to eBlinqx Fiscaal to send the annual accounts to eBlinqx Fiscaal. From there, the user can review and refine further before the actual statutory filing to the KvK (Kamer van Koophandel) takes place.
What happens when a period is filed
Once a period is submitted:
- Period locking — Monitr treats GL data for that period as immutable for reporting purposes.
- Change tracking — any GL changes imported from your accounting software for a filed period are recorded in the General Ledger Changes audit trail.
- Reporting — the audit trail shows what changed after filing, enabling comparison between the filed accounts and current GL data.
Audit trail
The Overview tab shows all filings with their status (blue for draft, green for filed, gray for historic). For each filed period, it shows any GL changes that occurred after filing and their cumulative impact on each reporting line.
Integration with eBlinqx Fiscaal
When the eBlinqx Fiscaal integration is connected:
- Filing status syncs automatically from eBlinqx Fiscaal.
- A column in the Overview tab shows the eBlinqx Fiscaal filing status.
- Periods are locked in Monitr when the filing is confirmed in eBlinqx Fiscaal.
- Click the eBlinqx Fiscaal icon button in the Actions column of each filing row to open that filing instance directly in eBlinqx Fiscaal.